Position Function:
Performs and/or coordinates a variety of associated administrative, fiscal, and staff support including knowledge of budget administration and control, equipment, facilities, and inventory control recordkeeping, database management information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate
Salary Grade: 13
Please see Staff Compensation Structure for salary ranges.
Essential Duties and Responsibilities:
• Performs a range of diverse administrative activities for the department and organizational unit.
• Review of contracts received in unit for accuracy and alignment with budget, and/or state funding; monitors budget for compliance with actual versus spend;
• Make entries for edits to budget and revisions; provides interim status reports on all accounts.
• Distributes annual operating budgets and communicates fiscal established directions to the unit.
• Ensure alignment with records management systems for the operating unit.
• Coordinates the collection, compilation, and analysis of budget data for accuracy.
• Assists in administrative problem solving, and project planning.
• Schedules appointments and maintains calendars; coordinates meetings, facilities usage, events, and/or travel arrangements, as required for operating unit.
• Coordinates all campus contracts from receipt and enters approved documentation into the contracts administration system.
• Performs miscellaneous job-related duties as assigned.
Minimum Qualifications:
Bachelor's degree in social work or related field and two years of professional experience
Preferred Qualifications:
• Master’s Degree in social work and knowledge of CSWE requirements related with at least two years of experience
College /University experience working with students in recruiting and advising
• Experience in collaborating with social service agencies
• Strong understanding of social work values and practice skills
• Computer proficiency in Microsoft Suite including Word, Excel, and PowerPoint as well as software applications relevant to area of responsibility.
Knowledge, Skills, and Abilities:
• Skill in organizing resources and establishing priorities.
• Planning and implementation skills.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range constituency in a diverse community.
• Knowledge of budgeting, cost estimating, and fiscal management principles. Knowledge of contract and grant preparation and management.
• Knowledge of database management.
• Knowledge of employee online policies and procedures.
• Skill in the use of personal computers and related software applications for the job.
• Time management, problem solving skills, critical thinking and effective communication skills.
• Experience in a college setting.
• Ability to interpret policy and procedures.
• Ability to follow detailed instructions.
• Ability to communicate effectively with students, staff and the public from diverse cultural, social, economic, and educational backgrounds.
• Ability to work collaboratively with colleagues and contribute to a diverse workplace through ideas and experience.
• Ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes.
• Ability to be flexible and adapt as needed between in-person work environments.
Working Conditions and Physical Effort
• Work is normally performed in a typical interior/office work environment.
• Limited exposure to physical risk.
• Limited physical effort required.
• Job frequently requires standing, sitting, reaching, talking, hearing, handling objects with hands, and lifting up to 10 pounds.
Instructions for Applying:
Applicants must apply at www.msujobs.msstate.edu and attach 1) a cover letter 2) a resume 3) the complete contact information for at least three professional references and 4) a copy of transcripts (official transcripts are required upon employment). Any social security numbers included on requested transcripts should be redacted prior to submitting online.
Restricted Clause:
Position is contingent upon continued availability of funding.
Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
