Position Function:
The Administrative Assistant will provide administrative support and coordinate the administrative function for the Global Center for Aquatic Health and Food Security (GCAHFS).
Salary Grade: 11
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Anticipated Appointment Date:
September 2024.
Essential Duties and Responsibilities:
• Directs, supervises, and coordinates the administrative function of the office.
• Manages complex calendar for senior personnel and the unit; coordinates the logistics of unit functions and events.
• Coordinate and manage travel for unit personnel using University travel software and ensure adherence to University travel protocols.
• Assist with event planning and hosting virtual and in-person events.
• Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures supplies, furniture, and office equipment.
• Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting
• Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations.
• Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software.
• Develops summary reports, analyzes for administrator, and makes recommendations regarding findings.
• May assist with maintaining unit website and/or social media.
• All other duties as assigned.
Minimum Qualifications:
Education: High school diploma
Experience (yrs.): Four (4) years Directly related to the duties and responsibilities specified.
Substitution allowed:
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Preferred Qualifications:
• Bachelors’ degree
• Excellent interpersonal, verbal, and written communications skills
• Excellent organizational skills; ability to prioritize competing demands, manage multiple projects, and meet deadlines with attention to detail
• Experience working in a fast-paced environment
• Strong initiative/self-motivation and reliable follow through; requires minimal supervision
• Ability to work independently as well as in a team setting
Knowledge, Skills, and Abilities:
* Excellent written and verbal communication skills.
* Working knowledge of word processing, spreadsheet, and database software packages.
Working Conditions and Physical Effort
• Ability to lift 50-100lbs
• Extended periods of standing
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
Applicants must apply online at www.msujobs.msstate.edu. Please include cover letter and resume along with names and addresses of at least three references.
Screening Date:
August 26, 2024, until filled.
Restricted Clause:
Position is contingent upon continued availability of funding.
Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
