Position Function:
Provides administrative support for the Department of Biological Sciences by performing a variety of administrative and inventory management duties.
Salary Grade: 12
Please see Staff Compensation Structure for salary ranges.
Essential Duties and Responsibilities:
1. Reconcile and assist with fiscal administration for the department, including but not limited to travel and purchasing;
2. Maintain an efficient system of receiving, posting, and depositing revenue and receiving, verifying, posting, and processing vouchers for payment of goods and services.
3. Prepare requisitions for purchases; communicate with vendors for prices, bids, and other information.
4. Prepare journal entries to record income, expenditures, fund transfers, encumbrances, etc.
5. Transfer funds between accounts following established guidelines.
6. Gathers data for inventory reports; prepares or assists in the preparation of the annual inventory audits, and procures all supplies, furniture, and office equipment.
7. Maintain files and records in support of inventory management.
8. Perform related duties as building manager.
Minimum Qualifications:
Education: High school diploma
Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.
Substitution allowed:
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Preferred Qualifications:
1. Bachelor’s degree in accounting or business.
2. Experience in fund accounting.
Knowledge, Skills, and Abilities:
* Knowledge and previous experience using spreadsheet software program.
* Ability to operate computer keyboard and 10-key electronic calculator.
Working Conditions and Physical Effort
* Work is normally performed in a typical interior/office work environment.
* No or very limited exposure to physical risk.
Instructions for Applying:
Submit cover letter, resume and application online at https://www.msujobs.msstate.edu/
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
