Position Function:
Supervises the medical records department and staff in a major medical unit. Plans and develops medical record filing systems. Coordinates the implementation of operating policies and procedures, and participates in operational planning. May handle data storage and retrieval, abstracting, and statistical input.
Employees hired into Intermittent positions are limited to working no more than 720 hours per fiscal year.
Salary Grade: 11
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Essential Duties and Responsibilities:
1. Supervises non-supervisors including hiring, firing, conducting performance appraisals, training, work allocation, and problem resolution.
2. Recommends, implements and maintains policies and procedures for continuing quality improvement of the departmental operations, record maintenance, control, security, and computer system.
3. Trains and supervises staff and/or students, as rotations change every six weeks, in coding procedures to ensure information is entered accurately in the computer system.
4. Maintains, recommends, and implements procedures to ensure the safekeeping of medical records and the return of all material to outside agencies when necessary.
5. Responds to inquiries and researches and resolves problems related to transactions handled by the unit; serves as liaison with other constituencies in the resolution of day-to-day administrative and operational issues.
6. Maintains record indexes and storage and retrieval systems.
7. May order and/or maintain office equipment and supplies.
8. Perform related duties as assigned.
Minimum Qualifications:
High school diploma or equivalent.
2. Three years of years experience directly related to the duties and responsibilities specified.
3. One year of supervisory experience
4. Experience using computerized medical records system.
-or-
Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.
Knowledge, Skills, and Abilities:
1. Ability to maintain confidentiality of records and information.
2. Ability to communicate effectively, both orally and in writing.
3. Ability to foster a cooperative work environment.
4. Employee development and performance management skills.
5. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
6. Knowledge of customer service standards and procedures.
7. Records maintenance skills.
8. Ability to investigate and analyze information and to draw conclusions.
9. Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
10. Ability to analyze and solve problems.
11. Knowledge of continuous quality improvement management principles and practices.
12. Knowledge of medical and patient care, as applicable to the area of specialty.
13. Medical data editing and abstracting skills.
Working Conditions and Physical Effort
1. Work is normally performed in a typical interior/office work environment.
2. No or very limited physical effort required.
3. No or very limited exposure to physical risk.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
Applicants must apply online at www.msujobs.msstate.edu. Please include cover letter and resume along with names and addresses of at least three references.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
