Position Function:
The Supply Coordinator is responsible for the coordination and oversight of inventory and staff for associated activities in materials management for Housing & Residence Life including purchasing materials, supplies, and equipment.
Salary Grade: 12
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Department Profile:
The Department of Housing and Residence Life strives to create a "home away from home" where students are individually and collectively challenged and supported in the journey to become mature, contributing citizens in a global community.
In support of the mission of Mississippi State University and the Division of Student Affairs, the Department of Housing and Residence Life cultivates an on-campus environment that promotes student success, engages students through intentional interactions, and challenges them to learn and grow beyond the classroom.
https://www.housing.msstate.edu/
Essential Duties and Responsibilities:
1. Responsible for all phases of University procurement and supply/material management in Housing & Residence Life including, but not limited to, obtaining pricing for goods and services upon request, maintaining accurate purchasing records, maintaining inventory systems and ensuring all necessary due diligence is performed for accuracy and timely delivery.
2. Maintains receiving, warehousing, and distribution operations by initiating,
coordinating, and enforcing programs, operational policies and procedures.
3. Responsible for collaborative interface with cross-functional stakeholders to ensure accurate analyses, identify any gaps in deliveries, and drive actionable quick solutions.
4. Safeguards warehouse operations and contents with security procedures and protocols.
5. Make recommendations to improve quality and efficiency of work processes.
6. Responsible for entering shipments of products into AIM system for tracking purposes.
7. Responsible for annual wall-to-wall inventory initiatives with a detailed report to Internal Auditing.
8. Maintain internal tracking and weekly reporting to senior management.
9. Perform other duties as assigned.
Minimum Qualifications:
High School Diploma or equivalent
Experience (yrs.) 5 years - Directly related to the duties and responsibilities specified
Preferred Qualifications:
2 years post high school education and at least one year or work experience in a warehouse work environment.
Knowledge, Skills, and Abilities:
1. Ability to gather data, compile information, and prepare reports.
2. Ability to communicate effectively, both orally and in writing.
3. Records management skills.
4. Ability to work independently with minimal guidance and flexibility to handle a wide variety of projects.
5. Excellent organizational skills.
6. Collaborative and team-oriented attitude.
Working Conditions and Physical Effort
1. Work involves lifting, bending, standing, walking, sitting, reaching, talking, hearing, handling objects with hands, lifting up to 50 pounds.
2. Work occasionally requires climbing, balancing, stooping, keeling, crouching, crawling, and lifting up to 100 pounds.
3. Exposure to one or more elements such as heat, cold, noise, dust, dirt, or chemicals.
4. External imposed deadlines set and revised beyond one's control.
5. Difficult to anticipate nature and volume of work with certainty beyond a few days.
6. Meeting deadlines and coordination of unrelated activities are key to position.
7. Vision ability to see information in print and/or electronically.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
Applications must be submitted through the Human Resources Management Website at http://explore.msujobs.msstate.edu by completing the online application and attaching a cover letter and resume.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
